According to EDUCAUSE Center for Applied Research* and other research institutions, the operational risks for higher education are numerous and the benefits of ID Management software are immense.
The privacy of faculty, staff, guest and students are stored on institutional systems and must be protected for the sake of both the institution, the owners and government regulations. The IDM365 Identity and Access Management solution helps resolve the following risks and tasks.
(*Identity Management in Higher Education, 2011)
Some of the operational risks you might have encountered
IT managers in the education sector have a unique interest in the identity of the individuals using their systems. The privacy of faculty, staff and students is stored on institutional systems and must be protected for the sake of both the institution, the owners and government regulations. IDM365 helps resolve the following risks and tasks.
According to a recent Forrester report, over 60% of breaches originate from insiders due to either inadvertent misuse of data or malicious intent. This exposes privacy of faculty, staff, guests and students.
Cost and value
The educational system usually deals with tight budget constraints. EDUCAUSE states that 46.4% have lack of adequate funding. Lack of price transparency makes calculating cost and ROI difficult.
Constant system, scope and job function changes
Scalability of systems (SAP, Oracle, Microsoft etc.), user numbers and user types is necessary for a schools changing environment. Controlling individualized access to different systems creates huge demands.
Tedious manual operations is a heavy load
Forms are often manually ﬁlled out and sent out, requiring stamped approval by one or more managers. Thousands of tedious hours are usually spent by IT departments carrying out these tasks at high wage rates. EDUCAUSE states that 31.3% of respondents cites lack of staffing as a challenge.
Temporary access and annual on/off boarding
Huge costly resources are often used at the start and end of school terms. Additionally, temporary accesses are often left open and leaves the institution vulnerable.
Activity tracking, audits and overview
Lack of logging activities such as access permission requests and changes, makes audits an impossible task and hinders getting an up to date overview of accesses.
Slow new user enablement and roll changes
Preset workflows with RBAC, ABAC or hybrid models are often necessary to enabled quick predetermined approvals of new users. Lack of these workflows slows implementation of new systems or new job functions.
Proper Account Termination
Research shows that over 40% of user access rights are not removed upon termination. These orphaned accounts increase risk exposure by a factor of 23—a staggering amount.
Management of a Central Security Policy
EDUCAUSE states that 19.8% have difficulty developing campus policies and procedures. It is critical not only to deﬁne a central security policy but also to ensure that it is implemented and enforced across the entire organization.
WHY IDENTITY AND ACCESS MANAGEMENT?
The scenario in this video represents a problem that plagues many organizations on multiple levels. But it doesn’t have to.
See how IDM365 Identity and Access Management solution can help you.
What is IDM365 software?
IDM365 works on top of any system, allowing all users and their individual accounts to be handled from a central location. Once all current identities are in place utilizing IDM365:Clean and IDM365:Organize, these can be managed and updated on all connected systems, making onboarding and offboarding far easier, especially when trying to integrate new systems. With all identities already in place with all their related attributes, all the necessary accounts can be created automatically.
IDM365 can be adapted to any environment with no hidden fees. All standard protocol and regular business APIs are included in the price. Additional services, like built-in video tutorials, are also provided free-of-charge to help your organization get up-to-speed as quickly as possible. The software is designed with self-service in mind, allowing approval workflows, SoD rules and much more to be customized easily through the interface without additional support. Functionality not directly related to user management, such as Mobile Device Management (MDM), can be added as apps-on-demand.
Complete and immediate removal of all access across all resources when a user is terminated, done with the push of a button
Reliable audit logs produced automatically for all access requests, authorization decisions and administrative changes
Tighter security and sustained compliance management via detailed reporting and secure audit capabilities
Centralized security policies enforced across all users and systems
Who has access to what information can be determined immediately
Centralized identiﬁcation and authorization for all applications
Approval workﬂows integrated to ensure proper tracking and fulﬁllment
Adherence to the approval process can be measured in just three clicks
Access management handled through automated processes for the entire user life cycle