IDM:HR enables HR to be in control of their user data, processes and documentation

IDM:HR – Why?

User data is primarily generated and maintained by Human Resources, and it is more than ever of utmost importance that user data is correct and of the highest quality. Why…? Because it is, and will continue to be, the data source for user creation, payroll management, invoicing etc., in all other systems and applications.

But what is the definition of data quality? According to Data Quality Management (DQM), “quality of data is defined by different factors, such as the accuracy, the completeness, the consistency, or the timeliness.” *

ISO, GDPR, ITIL, COBIT and other frameworks, focus on user data quality, effective processes and documentation – and the requirements continue to increase. Furthermore, quality of data is necessary to fulfill the needs of the organization in terms of operations, planning and decision-making. Today most of a company’s operations and strategic decisions heavily rely on data, so the importance of quality is even higher.

So, the data quality must as good as humanly possible – which means that the quality and description of the processes must be the same. The rewards of increasing data quality include:

• Better Control
• Improved Data Quality
• Exact Documentation
• Less Risk
• Higher Security
• Best Practice

Enter IDM:HR…
IDM:HR enables us to:

• Analyze and document your current situation
• Update processes and document them
• Prepare new processes where necessary
• Implement processes in your business, based on Best Practice and many years of experience
• Launch and set the framework for the documentation
• Prepare a process for documentation maintenance

Our IDM:HR approach is split into 3 areas; Analysis, Implementation and Review. Depending on your Company’s needs the assistance can be scoped and adapted.

IDM:HR – ANALYSIS

The Analysis package’s objective is to document Human
Resource’s current state of:

• Data Quality
• Documentation & use of processes / procedures / work instructions
• System use & capabilities

This will provide Human Resource Management with the information to be on top of user data. Our approach of collecting data is to plan short workshops of 30-60 minutes duration. Relevant client resources will assist, providing information of Human Resource processes, data standards, documentation, current forms etc. regarding any user data handling.

Product Description

• Create a Baseline for Analysis
  • Expectations
  • Needs
  • Targets
  • Scope
  • System & Process Analysis
• Documentation & Process Analysis
• Data Quality Analysis
• How to manage Business & IT Expectations

Approach

IDM:HR Analysis consists of:

• Workshops with key resources
• Data Analysis
• System walk-through with key resources
• Analysis Report with accumulated findings and recommendations

Product Delivery

A full Analysis Report containing findings and recommendations.

IDM:HR – IMPLEMENTATION

The Implementation package’s objective is to assist the Client to prioritize, plan and implement the findings contained in the Analysis Report.

Our approach to implementing the agreed findings is to plan short workshops. Relevant client resources will assist with reviewing suggestions for new or updated HR processes, data standards, documentation, forms etc. regarding user data handling.

Product Description

• Create a Baseline
  • Prioritize tasks
  • Plan for implementation
  • Resource requirements
• System configuration
• Compliance & Data Clean
• Document & Implement agreed Processes
• Create a Business Delivery Plan

Approach

IDM:HR Implementation delivery consists of:

• Workshops with key resources
• Development / update of processes and documentation
• Implementation of agreed standards and conventions for data
• System configuration with IT if deemed necessary
• Implementation Report with full overview in order to make follow-up reviews

Product Delivery

Implementation of agreed elements in relation to the handling of user data to increase control and quality.

An Implementation Report is created, which provides an overview of implemented elements. Finally, it will act as a baseline for the following implementation review.

IDM:HR – REVIEW

Reviewing the implemented processes and standards regarding user data.
The review can be adapted to the client’s needs, meaning that the scope and frequency are to be decided, based on the initial analysis and the implementation experience.

The review will be a combination of data analysis of user data and short workshops with key resources.

Product Description

• Create a Baseline
  • Plan for Review
  • Resource requirements
  • System configuration
• Review of
  • Processes
  • Documentation
  • Data Quality
  • System Use
  • Feedback from IT & Business

Approach

IDM:HR Review delivery consists of:

• Conversations / Workshops with key resources
• Analysis of user data
• Follow-up on use and update of processes and documentation
• Review Report with current status

Product Delivery

Verification of the agreed elements in relation to handling of user data.
A review report is generated, which provides an overview of the reviewed elements.

Each of the follow-up reviews will build on the initial specification and the findings of the latest review.

Footnotes

* Source: The Ultimate Guide to Modern Data Quality Management (DQM) For An Effective Data Quality Control Driven by The Right Metrics by Mona Lebied